Gravel Road

Blank Forms

Unless noted otherwise for specific items such as traffic counts, all policies and forms apply to both the “Dirt and Gravel” and “paved Low Volume Road” portions of the Program.

Grant Application Packet

  • Grant Application: One-page application submitted by the road-owning entity to the Conservation District. This becomes "Attachment A" to the contract between the Conservation District and the Grant recipient.

  • Work Plan: Project sketch detailing proposed work. Can be on the back of the grant application. This becomes "Attachment B" to the contract between the Conservation District and the Grant recipient.

  • Expenditure Sheets: Two optional sheets, one for grant requested funds and one for inkind contributions, that can be attached to the grant application if needed.

  • Grant Application Packet (678 KB): Includes the four forms mentioned above. Note that these forms are fillable pdfs. Thanks to Allegheny County for creating the fillable forms.


  • 2-page Contract (138 KB): Legal contract between the conservation district and the grant recipient. Thanks to Allegheny County for creating the fillable form.

  • Contract Attachments:

  • Contract Amendment (49.3 KB): Simple amendment form that can be used to increase the funding amount or extend the completion date of an existing contract. (funding can only be increased by 20% over original contract). Thanks to Allegheny County for creating the fillable form.

  • Schedule of Payments (31.3 KB): Single page form that outlines the procedure in which funding will be distributed to a successful grant applicant. This becomes "Attachment F" to the contract between the Conservation District and the Grant recipient. Thanks to Allegheny County for creating the fillable form.

Project Completion Report

  • Project Completion Report (225 KB): Report used to summarize a completed project. Continues a summary of both financial information and the practices implemented on the project. It is recommended that conservation districts and grant recipients jointly complete this form as part of the final inspection. Thanks to Allegheny County for creating the fillable form.

Standard Program Forms

  • Replenishment Request Form (273 KB): Replenishment form used by Conservation Districts to claim the remainder of their annual allocation. Thanks to Allegheny County for creating the fillable form.

    • To be submitted to: State Conservation Commission, 2301 N. Cameron St., Room 310, Harrisburg PA 17110.

    • Instruction Notes: Top of the form must be completely filled out (County, Address, SAP Number, Agreement number and dates); SAP Vendor ID is a 6 digit number assigned to the District by the state (Contact the Pennsylvania Vendor Data Management Unit at 1-877-435-7363 for SAP Number questions); Agreement Number, also known as a document number, is a 10 digit number beginning with 41000; Time Period is the dates that the funds were spent; Make sure you sign the form; No receipts are required.

  • Traffic Count Validation (107 KB): Form for recording traffic counts to insure that paved Low Volume Roads have traffic counts of ≤500 vehicles per day in order to be eligible for funding.

  • Stream Crossing Evaluation (284 KB): Form used to evaluate stream crossings for potential structural replacement with Program funds.

  • DSA Specification and Certification (120 KB): Driving Surface Aggregate specification and certification form. A certification form is required from the aggregate supplier with the first load of stone delivered. Please contact the Center for Dirt and Gravel Road Studies to notify them of planned DSA placements.(more DSA info here)

Example Forms

The following forms are provided only as an example. While the information is required, these particular forms are to act as a guide that the Conservation Districts can use. Note that all examples are in the Microsoft Word docx format.

  • Approved DGLVR E&S Plan (30.4 KB): The final, approved, erosion and sediment control plan to be used with the DGLVR program.  This plan was coordinated with DEP’s E&S Program.  This form is in Microsoft Word docx format.

  • Off ROW Consent Form (17.5 KB): Example consent form to obtain permission from a landowner to perform work and/or outlet water onto their property.

  • Project Ranking Criteria (46.7 KB): Example criteria for use by Conservation Districts and Quality Assurance Boards in ranking applications that are submitted.

  • QAB Designee letter (21.5 KB): Example letter that can be used by the PA Fish and Boat Commission or Natural Resource Conservation Service to appoint a designee to a county's Quality Assurance Board.

  • Contract File Checklist (100 KB): A checklist of the items that should be included in a projects contract hard file.

  • Project Narrative (189 KB): Form to describe problems being addressed along with a project summary for a given contract.

  • Project Timeline (44.7 KB): Form to record various payment/date information for a given contract.

Site Assessment Forms

These forms pertain to performing a site assessment.  Although the site assessment protocol will likely be changed at some point in the future, these forms serve as a usuable guide for selecting suitable sites.  Note that while these forms are written for unpaved roads, then can be utilized for low volume roads.