Annual Maintenance Workshop

The Center's annual maintenance workshop is held each fall at locations around Pennsylvania. The Workshop typically attracts up to 200 attendees from a variety of entities involved in low volume road maintenance. The Workshop features invited speakers, concurrent classroom sessions, and field trips to active and completed road sites to view the implementation of ESM practices.


2017 Annual Maintenance Workshop

This year marks the 20th Year Anniversary of the Dirt, Gravel and Low-Volume Roads Program! 

The Center for Dirt and Gravel Roads will host the 2017 Dirt & Gravel Roads Annual Maintenance Workshop at the Best Western Grand Victorian Inn, Sayre, Pennsylvania. The Workshop will focus on proven environmentally sensitive road maintenance practices for dirt, gravel and low-volume paved roads. Bradford County Conservation District has opened up their county and roads to host our event. It promises to be an exciting workshop you will not want to miss. 

We will offer several events this year for different groups:

Tuesday, September 26th (optional)

  • Must be registered for sessions to attend, no walk-ins.
  • Will highlight a Municipality Day, an Admin Training, a GIS Training, and a Post-project Maintenance Discussion/Field Trip.
  • Relaxing evening under the stars, with a BBQ and fun outdoor games.

Wednesday, September 27th

  • Vendor Reception - Face-to-face time and appetizers
  • Concurrent classroom sessions and invites speakers on a variety of topics
  • Two field trips to visit completed sites in Bradford County
  • 3rd Annual Calendar Contest, winner announced at Award Banquet
  • 20th Year Celebration Award Banquet -- "Luau style", complete with live music, great food and prizes. Please wear your favorite Hawaiian shirt, and grass skirt!

Thursday, September 28th

  • Two field trips from Wednesday will be repeated, allowing attendees to see all sites.
  • Brief wrap-up session over lunch

Registration Link at the bottom of this page.


Who Should Attend

All parties interested in low volume road maintenance, who have environmental concerns. If you are a Conservation District, Municipality, DCNR/BOF, DEP, PennDOT, Fish & Boat Commission, Game Commission, State Park or any entity that places value on environmentally sensitive maintenance for low volume roads to protect our quality streams, YOU should attend. We welcome vendors and out-of-state interested parties.


Municipality Day

1st Time Offering One-Day ESM Re-certification. Because of the high number of active local municipalities, combined with the limited conference facility size, local municipalities have been invited on a separate field trip today. After a brief discussion in the classroom, they will spend the day in the field where they will see a selection of the same sites that other attendees will see on Wednesday afternoon and Thursday morning.

  • September 26, 2017 - 7:00 am - 3:00 pm
  • 7:00 am Registration/Continental Breakfast
  • Class from 8 am until 8:30 am
  • Field Trip from 8:30 am until 3:00 pm
  • Registration Fee: $50 
  • Includes a continental breakfast & lunch, classroom session, and field trip with active site. Lodging is not included in the registration fee. See below for lodging information.
  • Municipality Day Flyer (357 KB): Printable flyer containing the information for this One-Day ESM Re-certification.
  • Registration link at the bottom of this page.

Vendor Information

A dedicated Vendor Reception will be held on Wednesday evening from 4:30 – 6:00 pm, where light refreshments will be served and attendees will be encouraged to learn about vendor products and services. During the field trips on Wednesday and Thursday, vendors are free to interact with attendees to discuss potential applications for their products and services.

  • Registration Fee: $350 (booth space, skirted table and 2 chairs provided)
  • Includes registration cost for up to two persons, all meals, booth space, and transportation costs to field trips. Lodging is not included in the registration fee. See below for lodging information.
  • If you wish to register a third individual from the same company, please contact the Center at 814-865-5355. Additional vendors (3 or more) will be charged $200 each. 
  • Vendor setup is on Tuesday, September 26th from 2:00 – 4:30 pm or after 7 pm. Opening Ice-Breaker face- time event with attendees begins at 5 pm.
  • Registration link at the bottom of this page.

Thank you for your interest in our 2017 Annual Dirt and Gravel Roads Maintenance Workshop. We hope you will join us!  Please feel free to contact me or Kathy Moir at (866) 668-6683 if you have any questions or concerns.

PS - If your company is interested in providing a donation, to be used at the discretion of the Center for Dirt & Gravel Roads, please let us know. Call us for more information.


"3rd Annual Calendar" Photo Contest

Send us your best project pictures and be on the cover of our 2018 Calendar! We are looking for examples of good roads, bad roads, best management practices, road/stream interface, the road has no the limits and neither do we. There are two road categories (Dirt & Gravel and Low Volume) and you can enter in both.

Email your digital images (jpg, png or psd or alike format) along with a brief description for each submission to:

Ken Corradini
kjc139@psu.edu
814-865-6966

Deadline is September 13, 2017

*Note that the Center will print on large format for judging


Workshop Agenda

Tuesday, September 26th

Tuesday is an optional day featuring a field trip and discussion on post-project maintenance, as well as GIS and Admin trainings for new CD hires.

  • 7:00 AM  -  3:00 PM: Municipality Day -  This day is for municipalities only. Additional details above.
  • 8:00 AM  -  12:00 PM: Admin Training - This will be a complete walk through of Program Administration, like previous trainings held in the year prior. *Lunch is provided.
  • 1:00 PM  -  4:30 PM: GIS Training - This will be a complete walk through of the GIS system, like previous trainings held in the year prior. *Lunch is not provided.
  • 1:00 PM  -  4:30 PM: Post-project Maintenance Discussion Field Trip - A discussion and field trip about options for monitoring completed projects to ensure they are being properly maintained by the grant recipient. *Lunch is not included.
  • 4:30 PM  -  7:30 PM: Tuesday Ice-Breaker - For those attending Tuesday’s events or arriving early for Wednesday, an informal icebreaker cookout will be held in the Black Diamond Room and outside behind the hotel weather permitting. No formal presentation or talk is planned, this is simply a time to grab some food and mingle to get reacquainted with fellow attendees. You may also want to take advantage of the Bradford CD’s outing to the Sayre Sportsman's Club (space limited to 50 people).

Wednesday, September 27th

  • 9:00 AM  -  12:10 PM: Classroom Sessions - Four 40 minute sessions.
    • “Outside the box” Practices: A look beyond simple “pipes and DSA” projects at some innovative and even experimental practices being used around the state.
    • Understanding Municipal Bidding & Contracting: A representative from PA’s Local Technical Assistance Program will provide information and answer questions about municipal bidding requirement to facilitate planning and implementing projects.
    • Project Staging & Photo Documentation: Taking photos is easy with smartphones in everyone’s pocket. But do you struggle taking consistent effective project pictures, and being able to find them a year later when you need them?
    • QAQC Wrap-up and Future Discussion: The Program and Center maintains an advisory workgroup consisting mostly of Conservation District staff. This group is currently meeting on a variety of Program policy topics such as QAQC changes, financial accountability at CDs, CD allocations, new CD 5-year agreements, and DSA. 
    • Research Update & CIG Project: Eric Chase will provide an update on some of the Centers various research projects over the past year. Rebecca Schneider will highlight a current collaboration between the CDGRS, Cornell University, and the Bradford Conservation District to Utilize farm lane ditches to reduce nutrient runoff. 
    • Infiltration Practices: Sometimes just adding fill and pipes is not an option for breaking up drainage. This session will look at more “structural” options for promoting infiltration such as infiltration basins, trenches, and swales.
  • 9:50 AM  -  11:20 AM: Bureau of Forestry - Overview of the Bureau’s 2017 DGLVR demonstration project, and discussion of current issues in the DNCR portion of the DGLVR Program. This classroom session will be extend through sessions 2 & 3.
  • 1:30 PM  -  5:30 PM: Field Trips
    • Eastern Loop: Field trip to 5 separate completed road sites ranging range from 11 years old, to just completed. Practices demonstrated include: Road fill and pipes, multiple pipe installations, pipe relocation, discussions of several stream crossings, driving surface aggregate, and several significant off right-of-way practices to promote infiltration.
    • Western Loop: Field trip to one potential and three completed projects. Complete projects, including one LVR site, will showcase significant amounts of road fill and use of crosspipes to break up road drainage, dealing with off right-of-way farm impacts, and driving surface aggregate on some very steep slopes. Trip will also visit a potential project to discuss a project layout plan.
  • 5:30 PM  -  6:30 PM: Vendor Reception - Great opportunity to interact with our Vendors. Good and beverage provided. Cash bar available.
  • 6:30 PM  -  10:30 PM: Award Banquet - 20th Anniversary Award Banquet Luau Grand Ballroom In April of 1997, the Dirt and Gravel Road Maintenance Program was signed into law as Section 9106 of the PA Motor Vehicle Code. Moderated by Karl Brown, deveral of the original players reunite to discuss the first 20 years of the Program. Wear your Hawaiian shirt for this Luau-themed dinner.

Thursday, September 28th

  • 8:30 AM  -  12:30 PM: Field Trips
    • Repeat of the Eastern and Western loops from Wednesday.
  • 12:30 PM - 1:30 PM: Lunch
  • 1:30 PM  -  2:00 PM: Closing Session - Brief workshop wrap-up and program update at the end of lunch.

Where

Best Western Grand Victorian Inn
255 Spring Street
Sayre, PA 18840

Phone:  570-888-7711

There is a room block available at the Best Western Grand Victorian Inn (same venue as the workshop). Online reservations are not available. You must call the hotel directly to reserve a room. Please refer to the group code "Dirt & Gravel" in order to receive the group rate. 

Available rates:  Block Rates below are good through September 8th. Please register ASAP.

$83 +tax for Double and King Rooms
$87 +tax for King Rooms with Balcony/Whirlpool


Workshop Registration

Workshop Fees

  • Full Workshop Registration: $175.00
  • Vendors: $350.00 (Additional vendors (3 or more) will be charged $200 each.)
  • Private Companies: $400.00
  • Municipality One-Day Training: $50.00

(Includes registration costs, all meals, transportation, and all handout materials)

Lodging is not included in the registration fee. See above for accomodations.

You may pay online (see below) with any major credit card (Master Card, Visa, Discover or American Express) or you may mail your check made payable to 'Penn State' to:

Annual Maintenance Workshop
The Larson Institute, Penn State
Attn: Heather Christian
215 Transportation Research Building
University Park, PA 16802

Phone:  814-865-5355
Email:  hmc5054@psu.edu

Cancellation/Refund Policy

Full refunds will be issued to cancellations received by September 15th.  After September 15th a processing fee of $100 will be charged. After September 22nd there will be no refund.

The University reserves the right to cancel or postpone any event due to insufficient enrollment or other unforeseen circumstances. If an event is canceled or postponed, the University will refund registration fees but cannot be held responsible for other costs, charges, or expenses, including cancellation/change charges assessed by airlines or travel agencies.

Register Here


Past Annual Maintenance Workshops

The Center provides "proceedings" for each workshop that includes pictures, presentations, project handouts, and more. To access the proceedings from past workshops, select a year below.